Position Overview

The Construction Manager - Construction Administrator (CM-CA) provides onsite construction management and administrative oversight for VA healthcare facility projects, specifically supporting the EHRM Infrastructure Upgrades at Hudson Valley Health Care System (Montrose VAMC). Serving as the Contractor’s authorized point of contact with the Contracting Officer’s Representative (COR), the CM-CA ensures construction activities comply with project specifications, VA standards, codes, and Medical Center requirements through submittal review coordination, RFI tracking, schedule monitoring, field inspections, as-built verification, defect identification, commissioning support, and claims assistance. The CM-CA applies sound professional judgment to evaluate technical documentation, assess constructability, identify deficiencies, ensure compliance with applicable local, state, federal, and VA design standards, and support successful project delivery while minimizing disruption to patient care, hospital operations, and ongoing medical services.

Mode:

• This is a full-time, onsite position. Location for this position is: Muskogee, OK

• Employees are expected to report to the designated work location during scheduled work hours. 

• Any required travel is the employee's responsibility and is not compensated unless otherwise required by applicable law. 

• The company does not provide a company vehicle. Employees must use their own transportation when travel is required.

Key Responsibilities

The Construction Manager - Construction Administrator is expected to:

• Serve as the Contractor’s authorized point of contact with the Contracting Officer’s Representative (COR) and as the onsite lead for assigned construction projects, overseeing Task Order personnel and compliance with contract requirements.

• Provide construction management and administrative oversight throughout project planning, design review, procurement, construction, commissioning, and closeout.

• Manage the submittal and Request for Information (RFI) processes, reviewing materials and methods for compliance with project specifications, VA standards, applicable codes, and Medical Center requirements and coordinating timely stakeholder responses.

• Monitor construction schedules, milestones, phasing, workflows, material deliveries, inspections, and testing, and participate in progress meetings to track Government actions and project issues.

• Perform field inspections, identify and document deficiencies, defects, omissions, and non-conforming work, notify the COR as appropriate, and assist in developing corrective actions and resolving field issues.

• Monitor project financial data and cost accounting, administer construction contract change orders, and support claims analysis, documentation, negotiations, and resolution as required.

• Support commissioning and project closeout activities, including field verification and maintenance of as-built drawings, review of operations and maintenance documentation, and coordination with the Commissioning Agent and General Contractor.

• Ensure construction activities comply with VA design criteria, federal, state, and local codes, industry standards, and facility requirements while supporting patient safety, infection control, and continuity of healthcare operations within an occupied medical facility.

Reporting Relationships

• Direct administrative report: Regional Manager.

• Operational direction: Government Contracting Officer’s Representative 

• Day-to-day supervision: Task Order Lead, providing onsite and remote oversight as applicable for assigned Task Orders.

• No government employee supervises contract employees; no contract employee supervises government employees.

Required Qualifications

• Eligibility requirements: U.S. citizenship is required for this position under applicable federal contract requirements. Candidates must also be able to obtain and maintain the required Public Trust clearance, Veterans Affairs PIV badge, and favorable National Agency Check (NACI).

• Bachelor’s degree in Construction Management, Engineering, or Architecture from an accredited institution, or three years of directly related construction experience in lieu of higher education.

• Minimum of three years of progressively responsible construction experience with knowledge of construction practices, quality assurance, safety, scheduling, cost management, and change/information management.

• Experience identifying and documenting construction deficiencies and presenting three similar projects demonstrating relevant construction management capability.

• Demonstrated knowledge of building systems and applicable local, state, federal, and VA design criteria, building codes, life safety codes, and construction standards for commercial, institutional, or healthcare facilities.

• Experience reading and interpreting construction documents, communicating effectively with project teams, and managing facility construction projects involving engineering, design, construction, scheduling, cost management, and program budgeting.

• Proficiency with Microsoft Office Suite and construction management, scheduling, and document management software, including VA construction management software and Autodesk Build/ACC.

Required Certifications & Training

• 30-hour OSHA Safety Training Class (within 60 days of award).

• VA Cyber Security Awareness Training (within 5 days of VA computer issuance).

• VA Privacy Awareness Training (within 5 days of VA computer issuance).

• Completion of required ACC/Autodesk Build training through ProductivityNOW platform (within 12 calendar days of access grant).

• Personal Identity Verification (PIV) card and background check (National Agency Check - NACI) for logical/physical VA access.

Preferred Qualifications

• Experience supporting construction projects within occupied healthcare facilities or other mission-critical environments.

• Familiarity with VA design standards and policies, the Technical Information Library (TIL), Unified Facilities Criteria (UFC), NFPA standards, The Joint Commission (TJC) requirements, and OSHA requirements.

• Experience with commissioning, quality assurance/quality control (QA/QC), constructability reviews, and project closeout activities.

• Demonstrated ability to manage multiple concurrent projects and priorities while working independently and collaboratively within multidisciplinary teams.

• Strong written and verbal communication, problem-solving, and troubleshooting skills, including experience preparing technical reports, field observations, meeting minutes, and construction management recommendations.

Physical Requirements:

• Must be physically capable of conducting routine inspections and site walks in active construction environments, including mechanical rooms, utility spaces, and other industrial or construction areas.

• Ability to walk and stand for extended periods, climb stairs and ladders as applicable, and safely navigate uneven terrain, confined work areas, and changing site conditions.

• Ability to occasionally lift, carry, push, or pull materials or equipment weighing up to 50 pounds.

• Ability to wear and properly use required personal protective equipment (PPE), including hard hats, safety glasses, high-visibility clothing, gloves, and other job-specific safety equipment. Required PPE is provided by the company; employees are responsible for steel-toed footwear, which is eligible for a one-time reimbursement in accordance with company policy. Must be able to perform the essential functions of the position with or without reasonable accommodation.

• Eight-hour workdays based on 251 normal working days per year. Construction Managers must be available for night work between 5:00 PM and 5:00 AM EST as required.