As required by our governmental client, this position requires an active secret clearance to be considered. 

A government contract requires that this position be restricted to U.S. citizens or legal permanent residents.  You must provide documentation that you are a U.S. citizen or legal permanent resident to qualify.

The Office Management Specialist provides office management support to any Department of State office/section within the mission either as the sole support of the office, or in assistance to an Office Management Specialist.

Compensation & Benefits:

Estimated Starting Salary Range for OFFICE MANAGEMENT SPECIALIST: Pay commensurate with experience.

Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.

OFFICE MANAGEMENT SPECIALIST Responsibilities Include:

Provides office management support to any Department of State office/section within the mission either as the sole support of the office, or in assistance to an Office Management Specialist.

Performs other job-related duties as assigned

Support the Management, Political, Economic, Regional Security, and Public Affairs Sections with sufficient experience in tracking and supporting meetings for senior officials and ambassadors, event invitations, courtesy calls, visitors, phone bills, preparations for meetings; arranges travel, processes expense vouchers, etc.

Prepare written materials, prepares briefing materials, drafts document, facilitates agendas and follow-up from meetings, processes meeting notes, produces weekly activity reports (WARs), and reviews newsletters.

Processes information requests, facilitates required reports, support management staff, maintains databases on office and/or management issues, supports time and attendance reporting, maintains leave information, and supports temporary duty staff.

Support information technology and records, supports the message tracking system, supports travel systems, uses electronic cable system, supports the embassy’s website, maintains biographic data, maintains files, and supports using other electronic record systems as needed.

Track office equipment maintenance, procures supplies, answers phone, distributes mail, etc.; receive and screens all incoming telephone calls and correspondence; type in final, letters, telegrams, memoranda.

Assemble data and draft certain mission and/or office reports. Proofreads and edits all correspondence and materials to ensure proper format, accuracy and compliance with regulations; maintain and updates all mission and/or office lists and notices as required and may be called upon to take and transcribe notes; respond to inquiries and requests of a routine nature or directs to responsible party for action.

Acts as the custodian of classified and unclassified office files, and maintains section reference library, as well as the office information resource library; maintain office schedules and time and attendance records; monitor deadline dates for submission of reports and action related matter, receive and escorts visitors and maintenance personnel within section. Prepares invitations, applies knowledge of protocol in managing processes and events, e.g., preparing guest lists, invitations, and representation vouchers.

Control office supply stock and reorders as necessary and may be assigned additional duties and responsibilities as required of the job; assist other sections as needed.

OFFICE MANAGEMENT SPECIALIST Experience, Education, Skills, Abilities requested:

In-depth knowledge of Microsoft Office Suite is essential.

Must be able to organize routine data and maintain established procedures.

Must be able to work with all levels of personnel working in the Embassy and the general public and operate courteously and tactfully.

Level 4/4 in English is required.

Must pass pre-employment qualifications of Cherokee Federal

Company Information:

Cherokee Nation Solution Link (CNSL) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government’s mission with compassion and heart. To learn more about CNSL, visit cherokee-federal.com.

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Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

Similar searchable job titles:

• Executive Assistant

• Administrative Coordinator

• Diplomatic Office Administrator

• Government Program Assistant

• Embassy Administrative Specialist

Keywords:

• Executive Administrative Support

• Embassy Office Management

• Travel and Meeting Coordination

• Classified Records and Document Handling

• Department of State Clerical Support

Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law. Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.

Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.

Please Note: This position is pending a contract award. If you are interested in a future with Cherokee Federal, APPLY TODAY! Although this is not an approved position, we are accepting applications for this future and anticipated need.