Description

Northrop Grumman Aeronautics Systems has an opening for Administrative Assistant 4 to join our team of qualified, diverse individuals within the Mission Assurance organization. This opportunity will be located in Palmdale.

The Administrative Assistant performs office functions such as setting up and maintaining files, interviewing callers, and making proper referrals, arranging meetings and conferences, and receiving, referring, or answering mail. Other duties include reviewing drafts and finished documents for appropriate grammatical usage, answering questions relating to office operations and established policies and procedures, and gathering and compiling reports on information relevant to supervisors assignment.

Key Responsibilities:

• Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts
• Support DCMA onboarding, network access, training, and general inquiries
• Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions
• Make domestic and international travel arrangements and process expense reports in a timely manner for assigned staff
• Attend staff meetings, publish agendas and follow-up on action items
• Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering
• Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate
• Manage and/or support special projects as assigned
• Provide back-up support for other administrative staff as needed
• Provide inventory oversight and ordering/purchasing support for office supplies

Basic Qualifications:

• High School diploma or equivalent and a minimum of 6 years professional experience as an Administrative Assistant or performing administrative work
• Proficiency in Microsoft Teams & PowerPoint
• Ability to obtain and maintain a DoD Secret Security Clearance within a reasonable period of time as determined by the needs of the business

Preferred Qualifications:

• Active DoD Secret Security Clearance
• Strong interpersonal, communication and organizational skills
• Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities
• Strong ability to multi-task with competing priorities in a positive manner
• Experience in planning, coordinating and overseeing catering for corporate meetings
• Strong proofreading and document preparation skills
• Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through
• Demonstrates outstanding verbal, interpersonal and written communication skills
• Familiarity with Northrop Grumman (NG) policies and procedures
• Familiarity with NG systems (Concur, iBuy, and other NG tools)
• Advanced proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel