Office Administrator
Position Overview Type: Full-Time
Location: Huntsville, AL
Travel: None expected
Clearance: Department of Defense (DoD) Secret security clearance, or the ability to obtain one.
Work Authorization: U.S. Citizenship required

Summary/Objective
Five Stones Research Corporation (5SRC) is seeking energetic candidates to join our established and growing Huntsville-headquartered team.

Essential Functions

• Professionally greets visitors following security protocol by signing in vendors, customers, and various visitors with a pleasant demeanor, issuing badges and notifying personnel of visitor arrivals

• Assists Corporate HQ staff by performing any combination of clerical duties requiring general knowledge and application of various work methods and procedures that may be complex

• Leads planning, organizing, and executing of monthly luncheons and other events from start to finish

• Manages event setup, breakdown and cleanup, maintaining a tidy and professional environment

• Coordinates with vendors, speakers, and internal teams to ensure smooth event operations

• Answers and routes incoming phone calls, delivers messages with polite professionalism

• Prepares and submits expense reports

• Performs routine errands including shopping for office supplies, picking up food orders, and completing other authorized deliveries to support daily office operations

• Maintains professionalism and cleanliness of office daily by stocking refrigerator, wiping counters, tidying conference rooms and common areas, emptying trash, re-stocking office and bathroom supplies, etc.

• Sorts and distributes incoming and outgoing mail and packages

• May prepare, manage, and disburse office forms

• May assist with editing and proofreading documents

• May assist with filing and other administrative office duties

• Uses Microsoft Office suite for email, budget tracking, and managing conference room calendars

Required Education and Experience

• Minimum of 5 years of related experience to include at least 2 years of hospitality experience

• US Citizenship Required

• Ability to obtain and maintain DoD Security Clearance (if necessary).

• Candidate must be 18 years or older and have access to reliable transportation to support the job duties listed above

Preferred Qualifications:

• Bachelor’s Degree

• Prior experience working with government contracting organizations

• Prior experience organizing and executing events/luncheons in a professional setting

What We Offer:

• 401(k) Matching

• Company Events

• Dental Insurance

• Employee Recognition Programs

• Health Insurance

• Life Insurance

• Paid Time Off

• Parental Leave

• Performance Incentives

• Student Loan Repayment

• Tuition Reimbursement

• Vision Insurance

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.