• Coordinate employee and departmental moves, adds, and changes (MAC), including office, lab, and equipment moves, in collaboration with multiple GA&A departments.
• Plan and oversee lab and equipment moves to ensure compliance with safety, environmental, and security requirements and to minimize operational disruption.
• Maintain accurate occupancy and space assignment data in Facilities Management Software.
• Prepare and distribute move communications, schedules, and instructions to affected employees and stakeholders.
• Track move requests from initiation through completion, ensuring adherence to timelines, safety standards, and quality expectations.
• Support space utilization reporting and metrics (headcount by location, vacancy, capacity, and lab utilization as applicable).

• Enter, update, and validate occupancy, space, and asset data in:
  • Facilities Management System (FMS or equivalent)
  • ServiceNow (work orders, requests, tickets)
  • SAP (as applicable for cost tracking, purchase requisitions, or project-related transactions)
• Perform routine data audits to ensure accuracy, completeness, and alignment across systems.
• Generate standard reports (move status, work order status, space utilization, lab/equipment move status) for management review.

• Provide administrative support to facilities and workplace projects, including lab build-outs, reconfigurations, and equipment relocations.
• Assist with project documentation: meeting minutes, action item logs, project schedules, and status updates.
• Support procurement activities such as preparing requisitions, tracking purchase orders, and coordinating with vendors in accordance with GA policies.
• Maintain organized electronic and physical project files in compliance with GA standards and records retention requirements.
• Assist with coordination of site access, badging, and logistics for contractors and vendors, including those supporting lab and equipment moves.

• Serve as a point of contact for employees regarding move logistics, seating assignments, lab relocation schedules, and general facilities inquiries.
• Collaborate with cross-functional teams (Facilities, EHS, Security, IT, Lab Management, and Operations) to ensure smooth execution of moves and projects.
• Support continuous improvement efforts related to move processes, occupancy data quality, lab/equipment move workflows, and customer service.

• Typically requires a bachelors degree in Business Administration or a related discipline. Equivalent professional experience may be substituted in lieu of education.
• Detail-oriented with strong organizational skills, ensuring data accuracy, integrity, and thorough documentation.
• Ability to manage multiple move requests and tasks simultaneously in a fast-paced environment.
• Problem-solving mindset with the ability to anticipate and mitigate risks related to moves, especially lab and equipment relocations.
• Professional, customer-focused demeanor when interacting with employees, lab staff, vendors, and management.
• Experience coordinating office, lab, or technical equipment moves in a corporate, manufacturing, or R&D environment.
• Familiarity with facilities management systems and space/occupancy planning tools.
• Experience with ServiceNow work orders and SAP requisitions/purchase orders.
• Understanding of basic EHS and security considerations related to lab and equipment moves (e.g., handling sensitive equipment, hazardous materials coordination with EHS).
• Effective written and verbal communication skills; able to prepare clear move instructions and status updates.
• Demonstrated ability to work collaboratively with cross-functional teams and provide responsive customer service.
• May require the ability to obtain and maintain a DOD Security Clearance.

Clearance Required?: Desired
Clearance Level: Secret
US Citizenship Required?: Yes