Office Management-Staff Officer Support - Skill Level 4:

In addition to the position description and requirements below: 

This position is contingent on funding. We hope to have the position on contract by end of summer.

A successful candidate needs to be able to succeed in a fast-paced environment where they will be required to do a lot of multi-tasking. This person will be responsible for learning the duties of multiple people in the office to be able to step in when individuals are out or extra assistance is needed. 

Duties include:

• Coordinate internal site functions, providing support to working-level through high-ranking visitors and major events, and in the development and coordination planning for Distinguished Visitor (DV) tours and special events.

• Manage, update, and revise visitor program Standard Operating Procedures, Operational Instructions (OIs), and other processes accordingly.

• Manage, update, and revise the documented visitor shadow program that allows personnel from the Aerospace Data Facility-Colorado (ADF-C) to “shadow” certain distinguished visitors as an opportunity to gain increased knowledge and awareness of what certain positions entail within the DoD. 

• Work collaboratively with site mission partners, their visitor program managers, and the site DV Support team regarding day-to-day visitors, strategic planning and outlook for visitors or major events, and the development of site-wide processes and governance documents, as well as any visitor tools such as the DV Management Tool.

• Manage all aspects of the DV's visit to or tour of NGA-D spaces and ADF-C facility and associated missions, which will include coordinating briefs, agendas, tours, conference rooms, and briefing leadership of upcoming visits on regular basis. It may also include photographic/video opportunities for the DV and their supporting party while on tour.

• Provide direct operations and administrative support to NGA-D Front Office, which may include issuing parking passes, conducting or coordinating data transfer requests, supporting research and ad-hoc projects, and other administrative functions.

• Perform tracking and management of internal and external taskers. 

• Generate and update spreadsheets/SharePoint, track deliverables; ensure all appropriate forms adhere to  NGA/S guidance and policy. 

• Submit/track equipment, facility, management and workflow issues, and realignment/reorganizations, to ensure coherent Infrastructure management policies and procedures. 

• Work with relevant stakeholders to develop project Concept Plans/Design Documents.

Education and Experience

Required: 

• Bachelor’s degree and 10 years of relevant experience 

  • Note: Years of experience may be substituted for academic degrees.   

    • Use the conversion below:   

      • 2 years of experience = 1 year of school 

• Demonstrated experience with performing research, contributing to the preparation of analytical/technical reports, and maintaining hard/soft copy files. 

• Demonstrated experience with creating and maintaining databases, summary data, and spreadsheets.

• Demonstrated experience collaborating with multiple organizations to address office level requirements.

• Demonstrated experience with verbal and written communication and coordination skills to effectively work with individuals at all levels. 

• Demonstrated experience utilizing standard business application software for presentations, word processing, and especially spreadsheets to be able to inter-relate and effectively present data.

• Demonstrated experience briefing Senior leadership on priority issues. 

• Demonstrated experience managing physical space.

• Demonstrated experience adhering to space planning and infrastructure management policies and procedures.

• Demonstrated experience in Agency level takers systems.

Security Clearance:

• Active TS/SCI and the willingness to sit for a polygraph, if needed

IC-CAP provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status.