This position serves as the Advisory and Assistance Services (A&AS) Office Manager for the Western Hemisphere Department within the Defense Threat Reduction Agency (DTRA), Global Threat Reduction (GTR) Directorate, Cooperative Threat Reduction (CTR) Program. CTR supports U.S. national security by preventing the acquisition, proliferation, and use of WMD, related materials, technologies, and expertise. 

Responsibilities include:

• Serves as daily point person to the GS15 Department Chief.
• Manages Department-wide calendar and briefs upcoming trips to Department leadership.
• Develops, tracks, and maintains Department-wide processes and SOPs.
• Manages and tracks all executive-level Department engagements.
• Builds and maintains appropriate filing for all briefs, addressed RFIs/RFPs, and Policy or TRAC guidance to efficiently address future tasks.
• Proactively schedules internal meetings in advance of major milestones to prep the Department.
• Serves as main point for all new incoming hires, including setting them up on relevant distros and access to required files.
• De-conflicts events in advance before it becomes an issue for Department leadership.
• Attends all relevant CTR-wide meetings and actively takes relevant notes to disseminate to the department.
• Supports the planning, scheduling, and logistics of the quarterly Policy Working Groups.
• Support department-wide project planning and task tracking needs.
• Facilitate coordination and communication between government and A&AS personnel.
• Facilitate development of documents, reports, and presentations.
• Collect and prepare information for meetings with staff and outside parties and compose and prepare correspondences.
• Support conference room, event planning, and meeting management requests.
• Maintain roster and distribution list updates, new hire onboarding processes, records management, public affairs office approvals, and other needs as requested. 
• Track and coordinate official taskers and suspense dates from leadership and any requests for information from internal and external clients. Support the management of internal and external tasking and reporting systems.
• Oversee department records management including but not limited to across multiple SharePoint and Teams sites.
• Maintain and communicate situational awareness by keeping leadership informed of relevant organizational events, key leader engagements, as well as tasks and other due outs.
• Ability to work on multiple projects which includes prioritizing, tracking, attention to detail, follow-up and follow-through to project completion.
• Coordinate with other personnel across CTR departments to synchronize on daily operations and upcoming events.
• Other duties as assigned

Associate's degree with 8 years of experience (or Bachelors Degree with 5 years, or Masters Degree with 3 years)

• Active Secret Clearance is required. US Citizenship is required. 
• Experience and successful track record building effective relationship with clients and other stakeholders, understanding client’s requirements and meeting client expectations
• Strong attention to detail, communication, critical thinking, and problem-solving skills
• Demonstrated ability to write for Senior Leaders
• Ability to work collaboratively and independently
• Demonstrated proficiency with Microsoft Office tools
• Ability to be on site in Lorton, VA, up to 100% of the time

• 5+ years of related experience 
• DTRA CTR or Weapons of Mass Destruction (WMD) or Counter WMD experience 

Overview

Noblis and our wholly owned subsidiaries, Noblis ESI and Noblis MSD, take on some of the nation’s toughest challenges, delivering advanced solutions to our customers’ most critical missions. We bring together leading scientific, engineering, and management expertise in a culture grounded in objectivity and collaboration, ensuring our work creates lasting impact across federal missions.

We work with a broad range of government agencies in the defense, intelligence, and federal civilian sectors. Learn more and find opportunities at careers.noblis.org

Why Work at Noblis

At Noblis, we share a passion for excellence and innovation, and we create an environment where people can do meaningful work while maintaining the balance that keeps them energized and fulfilled. We seek out individuals with a natural curiosity and desire to collaborate and learn. We believe our people are our greatest strength, and we consistently seek exceptionally skilled, mission‑driven professionals who care deeply about doing work that enriches lives and makes our nation safer.

Noblis has earned numerous workplace awards for our culture, our commitment to employee well‑being, and our dedication to meaningful, impactful work. We also maintain a drug‑free workplace.

Remote/hybrid status is subject to change based on Noblis and/or government requirements.

All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, age, national origin, religion, physical or mental disability, pregnancy/childbirth and related medical conditions, veteran or military status, or any other characteristics protected by applicable federal, state, or local law.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us.

EEO is the Law  |  E-Verify  |  Right to Work

At Noblis we recognize and reward your contributions, provide you with growth opportunities, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category. We encourage you to learn more about our total benefits by visiting the Benefits page on our Careers site.

Compensation at Noblis is determined by various factors, including but not limited to, the combination of education, certifications, knowledge, skills, competencies, and experience, internal and external equity, location, clearance level, as well as contract-specific affordability, organizational requirements and applicable employment laws. The projected compensation range for this position is based on full time status. For part time or on-call staff, compensation is proportionately adjusted based on hours worked. While monetary compensation is important, it's just one component of Noblis’ total compensation package.

This position serves as the Advisory and Assistance Services (A&AS) Office Manager for the Western Hemisphere Department within the Defense Threat Reduction Agency (DTRA), Global Threat Reduction (GTR) Directorate, Cooperative Threat Reduction (CTR) Program. CTR supports U.S. national security by preventing the acquisition, proliferation, and use of WMD, related materials, technologies, and expertise. 

Responsibilities include:

• Serves as daily point person to the GS15 Department Chief.
• Manages Department-wide calendar and briefs upcoming trips to Department leadership.
• Develops, tracks, and maintains Department-wide processes and SOPs.
• Manages and tracks all executive-level Department engagements.
• Builds and maintains appropriate filing for all briefs, addressed RFIs/RFPs, and Policy or TRAC guidance to efficiently address future tasks.
• Proactively schedules internal meetings in advance of major milestones to prep the Department.
• Serves as main point for all new incoming hires, including setting them up on relevant distros and access to required files.
• De-conflicts events in advance before it becomes an issue for Department leadership.
• Attends all relevant CTR-wide meetings and actively takes relevant notes to disseminate to the department.
• Supports the planning, scheduling, and logistics of the quarterly Policy Working Groups.
• Support department-wide project planning and task tracking needs.
• Facilitate coordination and communication between government and A&AS personnel.
• Facilitate development of documents, reports, and presentations.
• Collect and prepare information for meetings with staff and outside parties and compose and prepare correspondences.
• Support conference room, event planning, and meeting management requests.
• Maintain roster and distribution list updates, new hire onboarding processes, records management, public affairs office approvals, and other needs as requested. 
• Track and coordinate official taskers and suspense dates from leadership and any requests for information from internal and external clients. Support the management of internal and external tasking and reporting systems.
• Oversee department records management including but not limited to across multiple SharePoint and Teams sites.
• Maintain and communicate situational awareness by keeping leadership informed of relevant organizational events, key leader engagements, as well as tasks and other due outs.
• Ability to work on multiple projects which includes prioritizing, tracking, attention to detail, follow-up and follow-through to project completion.
• Coordinate with other personnel across CTR departments to synchronize on daily operations and upcoming events.
• Other duties as assigned

Associate's degree with 8 years of experience (or Bachelors Degree with 5 years, or Masters Degree with 3 years)

• Active Secret Clearance is required. US Citizenship is required. 
• Experience and successful track record building effective relationship with clients and other stakeholders, understanding client’s requirements and meeting client expectations
• Strong attention to detail, communication, critical thinking, and problem-solving skills
• Demonstrated ability to write for Senior Leaders
• Ability to work collaboratively and independently
• Demonstrated proficiency with Microsoft Office tools
• Ability to be on site in Lorton, VA, up to 100% of the time