Privacy Policy

2.1 Account Information

When you create an account, we collect:

• Name
• Email address
• Contact information
• Account type (candidate, employer, recruiter, admin)
• Encrypted password (stored using secure hashing methods)
• Email verification status

2.2 Candidate Profile & Resume Information

For job seekers, we collect:

• Security clearance level and type
• Work authorization status
• Skills, experience, and qualifications
• Employment history and education
• Location and work preferences
• Uploaded resume documents and extracted resume content

Important: Users must not upload classified information. ClearedCareers does not request or store classified material.

2.3 Employer Information

For employers and recruiters, we collect:

• Company name and business contact details
• Recruiter and team member information
• Job postings and requirements
• Subscription details
• Billing contact information

2.4 Payment Information

Payments for subscriptions or event booths are processed through third-party, PCI-compliant payment processors. ClearedCareers does not store full credit card numbers on our servers.

Payment processors handle card data directly in accordance with their own privacy and security policies.

2.5 IP Address & Security Log Data

We automatically collect technical and activity information, including:

• IP address (IPv4 or IPv6)
• Browser and device information
• Pages accessed and request paths
• Timestamps
• Login attempts
• User role (anonymous, candidate, employer, admin)
• Search queries and job IDs (where applicable)

This information is used for:

• Fraud prevention
• Abuse detection
• Security investigations
• Blocking malicious actors
• Compliance and audit logging
• Platform analytics

2.6 Usage & Activity Data

We collect data regarding Platform usage and job engagement, including:

• Job searches and filters
• Job impressions and jobs viewed
• Jobs for which a candidate clicked Apply
• Whether a job routes to an external employer site
• Timestamps and related activity associated with job engagement
• Candidate and employer identifiers associated with those actions, where applicable
• Resume database searches
• Event registrations and participation
• Virtual booth interactions
• Chat and messaging activity
• Session duration and engagement metrics

When you click Apply on a job, including jobs that send you to an employer's own site, we record that action and may share your identity and candidate information, such as name, email, phone, resume, profile, clearance, and job-interest data, with that employer for recruiting and reporting purposes. This applies to authenticated candidates; we do not expose anonymous users to employers.

2.7 Chat & Messaging Data

The Platform includes live chat and messaging features for hiring events and recruiter communication. We store:

• Chat transcripts
• Timestamps
• Participant identifiers

Chat content may be retained for operational, compliance, dispute resolution, and abuse prevention purposes. Employers who receive candidate information may independently retain communications under their own policies.

2.8 Automated Processing & Matching

We may use automated systems to:

• Parse resume content
• Extract structured data (e.g., skills, clearance level, location)
• Match candidates to job postings
• Rank search results

These processes assist in job matching and platform functionality but do not make final hiring decisions.